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Copyright and Privacy Policy

1. Copyright and liability


The content of all VoteWatch Europe online platforms is the copyrighted material of VoteWatch Europe AISBL (© 2009 – 2018). ‘VoteWatch’ is a registered Community trade mark.

All content is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License.

While we make every effort to ensure that all information on our online platformsis correct at all times, errors may occur, either because the information we upload automatically from third party websites is incorrect, or because of human error on our part. We seek to correct any mistakes as soon as we are made aware of them.

We accept no liability for any loss or damage, whether arising directly or indirectly, from any fact, statement or opinion expressed on our online platforms or through any use of our online platforms.

Some of the information on our servers may contain live references (or pointers) to information created and maintained by other organisations. Please note that VoteWatch Europe does not control and cannot guarantee the relevance, timeliness, or accuracy of these outside materials.

For platform security purposes and to ensure that this service remains available to all users, VoteWatch Europe uses software programmes to monitor network traffic to identify unauthorised attempts to upload or change information, or otherwise cause damage to our sites and/or data. Unauthorised attempts to upload information or change information on our platforms are strictly prohibited and will be reported to the relevant authorities.

2. VoteWatch Europe privacy policy

IMPORTANT: The current VoteWatch Europe privacy policy has been revised accordingly to comply with the General Data Protection Regulation (GDPR), which entered into force in the EU as of 25 May 2018. It replaced the 1998 Data Protection Act and introduced new rules on privacy notices, as well as processing and safeguarding of personal data. 

VoteWatch Europe AISBL
Avenue de Tervueren 32-34, Box 1
B-1040 Brussels

General Inquiries: [email protected]

Technical Support: [email protected]


I. General Information 

AScope of the Privacy Policy

This privacy policy governs the manner in which VoteWatch Europe AISBL (Association Internationale Sans But Lucratif under Belgian law) collects, uses, maintains and discloses Personal Data collected from users of the website (“the Site”), as well as the users of other products and services offered by VoteWatch Europe AISBL.

B. Commitment to Privacy

VoteWatch respects the privacy of the subscribers and other visitors to the Site who may choose to provide Personal Data. recognizes the need for appropriate protections and management of the information that subscribers and other users provide. VoteWatch Europe AISBL has adopted, implemented and conducts its activities pursuant to the OECD Privacy Principles, GDPR and this Privacy Policy to assist you in understanding what types of information may collect, how that information may be used and with whom the information may be shared.

II. Information Collects


While most of the Site can be viewed anonymously, the following data is collected, upon users’ consent, in specific sections of the Site:

-your e-mail address;

-your socio-demographic data (age, gender, and nationality).

Socio-demographic data will be used for statistical purposes and to better tailor VoteWatch Europe’s communication campaigns.

According to GDPR, each user of has the right of benefiting from data portability, which means the possibility of receiving in a structured format, the data that VoteWatch Europe owns about them.

III. How VoteWatch Europe Process Personal Data

A. Statistical Analysis

To measure the visitors’ interest in, and use of, various areas of the Site and the various programs that VoteWatch Europe AISBL administers, VoteWatch Europe AISBL will rely upon aggregate data, which is data that does not identify you, such as statistical and navigational information. With this aggregate data, VoteWatch may undertake statistical and other summary analyses of the visitors’ behaviours and characteristics.

VoteWatch Europe AISBL may use third party suppliers to collect and analyse this information. Although VoteWatch Europe AISBL may share this aggregate data with third parties, none of this information will allow anyone to identify you.

B. Personal Data

VoteWatch Europe AISBL will only collect, store and use e-mail addresses to send periodic communication in relation to news, updates and other VoteWatch Europe AISBL related materials. The collected e-mails will be used exclusively for information purposes and are related to the activities of the European institutions and societal processes that could directly affect the interests of the recipients.

In particular, VoteWatch Europe collects, stores and processes email addresses of:

– the subscribers who gave their consent to receive periodic emails in relation to news, updates and other VoteWatch Europe AISBL-related materials, according to GDPR;

– stakeholders having either public capacities (Members of the European Parliament, civil servants, diplomats etc.) or public profiles, whose professional activities are related to our work and for whom our content can be useful.

Whereas the email addresses of the subscribers are collected and processed with their consent, email addresses of relevant stakeholders are either collected from publicly available sources or have been obtained during a business transaction.

As our organization reports on the activity of the EU institutions in the public interest, the collection and processing of personal data of relevant stakeholders is based on the principle of legitimate interest.

Each recipient may choose to opt out of our email lists at any time, by clicking on the “unsubscribe” link at the bottom of the email message.

We may use the following third-party service provider to process and store your data: Mailchimp (The Rocket Science Group, LLC). MailChimp’s privacy policy had also been revised to comply with the GDPR’s requirements (for more information read MailChimp’s Privacy Statement).

If you believe that the information we are holding is incorrect or incomplete, please write to or email us as soon as possible, at the address: [email protected] We will promptly correct any information found to be incorrect.

C. Sensitive Personal Data

When collecting Sensitive Personal Data (i.e. personal data specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, criminal convictions or data relating to the sex life of an individual), VoteWatch Europe AISBL will always seek your affirmative or explicit consent for our collection, use or disclosure of Sensitive Personal Data.

In some cases, including when using VoteMatch and other specialised tools, we may also ask for socio-demographic data (such as gender, age and nationality). Collecting this data helps us prevent abuse of the tool(s) that would result in a skewing of aggregate results. It also helps us to better tailor our services to our different audiences. You have the option of generating individual statistics that only you can see, or you may publish aggregate (non-personal) statistics that all users can see.

IV. Retention of Personal Data


VoteWatch Europe AISBL will retain your Personal Data only for as long as necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws. Your consent to the use of your Personal Data for such purposes(s) remains valid after termination of VoteWatch Europe AISBL relationship with you unless otherwise notified.

V. Safety Measures


VoteWatch Europe AISBL takes measures to maintain the confidentiality of your Personal Data and protect it from unlawful disclosure. VoteWatch will not make your Personal Data available to the general public or third parties (with the exception of the service provider mentioned in Section IIIB).

VoteWatch Europe AISBL implements a variety of security measures to maintain the safety of your Personal Data when you enter, submit, or access your Personal Data. The Site has different layers of security depending on the layer of implementation: network, server and application.

The server is protected from unauthorized access: root access is only permitted through SSH and never directly; all user passwords are long, randomized and changed frequently. Database access is permitted only from local host, no external computer can directly connect from outside to the MySQL server running on the machine.

All files accessible through Apache are owned by a low-access level user. Application holes, like SQL injection or unauthorized access to the admin interface were also considered and checked against. Backup is run daily, both on the files and on the databases from the server.

VI. Cookies uses session cookies, in order to keep the user logged in when using the VoteMatch tool. This cookie is deleted when the user logs out of the system. uses Google Analytics to track user activity on the Site in order to provide a better user experience. See section III for more information.

VII. Storage and, Disclosure of Personal Information.


A. Storage of Personal Information.

Personal data collected by VoteWatch may be stored and processed in the European Union or in the European Economic Area. By using the Website, you consent to any such transfer of information outside of your country.

B. Disclosure of Personal Information.

We do not sell, trade, or otherwise transfer to outside parties your Personal Data unless you request or otherwise consent to such disclosure or such disclosure is required or permitted by applicable law or, if in VoteWatch’s good-faith belief, VoteWatch determines that such disclosure is necessary to: (a) comply with any law applicable to VoteWatch or comply with legal process or investigation involving VoteWatch or the Website; (b) protect or defend the rights or property of the VoteWatch brand, the Site and/or the Site’s users.

VIII. Changes to our Privacy Policy


If we decide to change our privacy policy, we will post those changes on this page, and/or update the privacy policy modification date below.

IX. Contacting Us


If you have any questions or complaints, or you wish to access, correct or delete your Personal Data, please contact the VoteWatch Privacy Officer. The VoteWatch Privacy Officer can be reached by telephone at: +32 2 318 11 91; by email at [email protected]; or by mail at VoteWatch Europe, Avenue de Tervueren 32-34, Box 1, B-1040 Brussels, Belgium. If necessary, the Privacy Officer will contact another employee to assist in completing your requested task.

Last updated on 24/5/2018

3. Cookie policy

by SEQ Legal

Our website uses cookies. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

(1) About cookies

Cookies are files, often including unique identifiers, that are sent by web servers to web browsers, and which may then be sent back to the server each time the browser requests a page from the server.

Cookies can be used by web servers to identity and track users as they navigate different pages on a website, and to identify users returning to a website.

Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date). A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

(2) Credit

This document was created using an SEQ Legal template.

(3) Cookies on this website

VoteWatch uses session cookies, in order to keep the user logged in when using the VoteMatch tool. This cookie is deleted when the user logs out of the system.

(4) How we use cookies

Cookies do not contain any information that personally identifies you, but personal information that we store about you may be linked, by us, to the information stored in and obtained from cookies.

(5) Third party cookies

When you use our website, you may also be sent third party cookies.
VoteWatch uses Google Analytics to track user activity on the Site in order to provide a better user experience. See section III for more information.

(6) Blocking cookies

Most browsers allow you to refuse to accept cookies. For example:

(1) in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector

(2) in Firefox you can block all cookies by clicking “Tools”, “Options”, and un-checking “Accept cookies from sites” in the “Privacy” box.
Blocking all cookies will, however, have a negative impact upon the usability of many websites.

(7) Deleting cookies

You can also delete cookies already stored on your computer:

(1) in Internet Explorer, you must manually delete cookie files;

(2) in Firefox, you can delete cookies by, first ensuring that cookies are to be deleted when you “clear private data” (this setting can be changed by clicking “Tools”, “Options” and “Settings” in the “Private Data” box) and then clicking “Clear private data” in the “Tools” menu.
Obviously, doing this may have a negative impact on the usability of many websites.

(8) Contact us

This website is owned and operated by VoteWatch Europe AISBL.

If you have any questions about our cookies or this Cookies Policy, please contact us by email ([email protected]), by telephone (to +32 2 318 11 87) or by post (to VoteWatch Europe, Avenue de Tervueren 32-34, Box 1, B-1040, Brussels, Belgium).

VoteWatch Europe