While most of the Site can be viewed anonymously, the following data is collected in specific sections of the Site:
-your e-mail address;
-your socio-demographic data (age, gender, and nationality).
To measure the visitors’ interest in, and use of, various areas of the Site and the various programs that VoteWatch administers, VoteWatch will rely upon aggregate data, which is data that does not identify you, such as statistical and navigational information. With this aggregate data, VoteWatch may undertake statistical and other summary analyses of the visitors' behaviours and characteristics. VoteWatch may use third party suppliers to collect and analyze this information. Although VoteWatch may share this aggregate data with third parties, none of this information will allow anyone to identify you.
VoteWatch will only collect, store and use your e-mail address to send you periodic emails in relation to news, updates and other VoteWatch related materials. You may choose to opt out of our email lists at any time, by clicking on the “unsubscribe” link at the bottom of the email message.
When collecting Sensitive Personal Data (i.e. personal data specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, criminal convictions or data relating to the sex life of an individual), VoteWatch will always seek your affirmative or explicit consent for our collection, use or disclosure of Sensitive Personal Data. In some cases, including when using VoteMatch and other specialised tools, we may also ask for socio-demographic data (such as gender, age and nationality). Collecting this data helps us prevent abuse of the tool(s) that would result in a skewing of aggregate results. It also helps us to better tailor our services to our different audiences. You have the option of generating individual statistics that only you can see, or you may publish aggregate (non-personal statistic) that all users can see.
VoteWatch will retain your Personal Data only for as long as necessary to fulfil the purpose(s) for which it was collected and to comply with applicable laws. Your consent to the use of your Personal Data for such purposes(s) remains valid after termination of VoteWatch relationship with you unless otherwise notified.
VoteWatch takes measures to maintain the confidentiality of your Personal Data and protect it from unlawful disclosure. VoteWatch will not make your Personal Data available to the general public or third parties.
We implement a variety of security measures to maintain the safety of your Personal Data when you enter, submit, or access your Personal Data. The Site has different layers of security depending on the layer of implementation: network, server and application.
The server is protected from unauthorized access: root access is only permitted through SSH and never directly; all user passwords are long, randomized and changed frequently. Database access is permitted only from local host, no external computer can directly connect from outside to the MySQL server running on the machine.
All files accessible through Apache are owned by a low-access level user. Application holes, like SQL injection or unauthorized access to the admin interface were also considered and checked against. Backup is run daily, both on the files and on the databases from the server.
VoteWatch uses session cookies, in order to keep the user logged in when using the VoteMatch tool. This cookie is deleted when the user logs out of the system.
VoteWatch uses Google Analytics to track user activity on the Site in order to provide a better user experience. See section III for more information.
Personal data collected by VoteWatch may be stored and processed in the European Union or in the European Economic Area. By using the Website, you consent to any such transfer of information outside of your country.
We do not sell, trade, or otherwise transfer to outside parties your Personal Data unless you request or otherwise consent to such disclosure or such disclosure is required or permitted by applicable law or, if in VoteWatch’s good-faith belief, VoteWatch determines that such disclosure is necessary to: (a) comply with any law applicable to VoteWatch or comply with legal process or investigation involving VoteWatch or the Website; (b) protect or defend the rights or property of the VoteWatch brand, the Site and/or the Site’s users.
If you have any questions or complaints, or you wish to access, correct or delete your Personal Data, please contact the VoteWatch Privacy Officer. The VoteWatch Privacy Officer can be reached by telephone at: 0032 (0) 472 657 924; by email at firstname.lastname@example.org; or by mail at VoteWatch Europe, c/o EPC, 4th floor Residence Palace, 155 Rue de la Loi, B-1040 Brussels, Belgium. If necessary, the Privacy Officer will contact another employee to assist in completing your requested task.
Revised 13 December 2011